Ballard cleaning scope guide: plan room by room

Use this Ballard cleaning scope guide to prepare a room-by-room task list. Your commercial cleaning quote should explain which rooms are included, what tasks will be completed, and how often each area needs attention. Review the list during a facility walk-through with Nu Jan Building Services.

• Entrances and work areas: Identify reception areas, corridors, offices, and meeting rooms. Note furniture, occupied desks, and surfaces that staff need to clear before cleaning.
• Restrooms and breakrooms: List fixtures, counters, sinks, waste points, and any supply-restocking responsibilities. Specify who provides consumables and where they are stored.
• Floors and interior glass: Record carpet and hard-floor types, entrance matting, and accessible glass. Agree on appropriate methods rather than treating every surface the same.

Ballard cleaning scope guide: routine visits and floor-care projects

Vacuuming, routine mopping, and waste removal belong in the recurring task list. Carpet extraction and floor stripping or refinishing require a separate assessment of the surface, condition, drying time, and usable work area. Request clear pricing and scheduling for periodic projects.

Plan night access: 7:00 PM–7:00 AM

Nu Jan offers night cleaning schedules between 7:00 PM and 7:00 AM. Discuss the actual service window, keys or entry codes, alarm procedures, and areas that must remain undisturbed. Building access and the agreed scope determine the visit plan.

For ongoing service information, see our Ballard janitorial services page.

Record room coverage before the walkthrough

Use one line per room. For example, write “Suite 200 breakroom: empty bins and wipe the sink and counters each visit, damp-mop the tile twice weekly, and have building staff restock soap.” Mark any frequency as a starting point for discussion. A room-level list makes it easier to spot tasks that are missing or assigned to both the tenant and the cleaning crew.

What should a Ballard cleaning scope identify separately?

List tasks that need separate assessment or pricing, including periodic carpet and floor-care projects. Identify inaccessible surfaces, equipment that staff should handle and any rooms outside the agreed coverage. Record supply-purchasing responsibilities so restocking does not imply that consumables are included in the service price.

How should a change to the cleaning scope be handled?

Tell the facility contact when occupancy, room use or access arrangements change. Review the affected rooms, tasks and frequency with Nu Jan before adding work. Confirm the revised responsibilities, scheduling and any price changes in writing so building staff and the cleaning crew use the same plan.

Review your Ballard cleaning scope guide at a walk-through

Bring your room list, approximate floor area, preferred frequency, and access requirements. The walk-through helps establish a written proposal with included tasks, exclusions, and periodic work identified before service begins. Use either booking calendar below to request a walk-through quote.